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Business Services  •  Business Tax

P11Ds go digital in April

By RJP LLP on 26 April 2023

It is now mandatory to submit P11Ds and P11D(b)s online and has been since 6 April 2023. This is another part of the government’s Making Tax Digital strategy and it means that generally speaking, paper forms are no longer accepted and digital submission is no longer voluntary. There are exceptions, and if an employer is digitally exempt they will be able to continue using the old paper forms for the time being. Just as well because these changes came into operation with very little advance notice.

Voluntary online submission for P11Ds has been in operation for over 10 years. Most employers are already using the online system and will see no changes, but for those that haven’t, the new requirement will require some process changes.

How to submit P11D online

Now, effective from 6 April 2023, there are two ways an employer can submit a P11D, P11D(b) or an amendment to either form – through PAYE Online for Employers or using their normal payroll software. The company’s accountant or tax advisor can alternatively do it on their behalf.

These new rules apply to P11D submissions for the tax year 2022/23 (the return is due by 6 July 2023). The new rules will also apply to any P11D amendments to be submitted for previous tax years.

Many employers are unaware of the changes to mandate online submission, which is why we have published this article. Here are some other important considerations if digital P11D filing is new to you:

• Do you have access to the employer login details for filing a P11D return?
• Do you operate a hybrid system for P11D filing with some P11Ds submitted on paper, some using software and some using the online service?
• How will you provide benefit in kind information to employees now paper forms are no longer used?

Be aware that if you have been submitting paper P11D returns and need some extra time to adjust to digital submission, there are no penalties for non-compliance as yet. If you would like expert support for payroll management and some advice about online P11D submissions, please email partners@rjp.co.uk.

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